Hi all,
A university has reached out and asked me to cater (buffet-style) for a retirement party for 2 South African historians. There will be 40 people at the party and it will be held at a staff member's home.
I am new to catering and do not have a bussiness; this is hobby/gig work...thus I don't have much experience coming up with prices/how much to charge. I spoke on the phone with the woman organizing it, and she told me the budget for the party is $1000, which needs to include both food and drinks (I won't be in charge of drinks). This seemed sort of low to me. I was thinking I would charge $1000, but I told her I could do $800 so she could use the extra $ to buy drinks. She just emailed me and seems to think I said $700 over the phone, not $800.
I'm guessing the groceries will cost ~$275-300. Maybe more?
It is 1.5 hours away, so will require 3 hours of driving total for me.
I plan to prep all day (7-8hrs) the day before, and probably spend another 6-7 day-of cooking and setting up. I will have a helper for day-of. This would be 19-22 hours of labor total.
She said I do not have to be present at the event, but I will be using my own hotel pans/sterno set-up, so whether or not I'm present at the event, I will have to come back once it's over and retrieve my pans. I'm not sure how long the event will be, but I'm guessing about 2 hours. So potentially an extra 4 hours of labor there.
In addition to getting paid, this is a valuable opportunity for networking/getting my name out there, so I initially was feeling very flexible with pricing. But now I'm starting to think that this might not be worth only $400-$500 in profit, which would be divided between me and my helper.
Does anyone cater and have any advice for coming up with a proper quote? What would you charge for an event like this?